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EASY Check Plus

The EASY Check Plus, LANDBANK’s Corporate Check Printing System is a stand-alone computer program that effectively manages voluminous check preparation. It has a facility to interface indirectly with Bank customer’s existing Disbursement System to capture check details for issuance or a Data Entry facility encoding the check information.

EASY CHECK PLUS contains a database master file of checks with the following status:

  • Outstanding
  • Negotiated
  • Stale
  • Cancelled
  • On-Hold

Institutional clients can choose two types of checks based on their existing disbursement system:

  • 4 in 1 Check
  • Check with Voucher
REQUIREMENTS
Pre-Qualification ADB of P1M
TYPES OF USERS
Administrator Person designated by the institutional client to handle the administration and management of the System User Profile of the institutional client
Maker Person designated by the institutional client who will encode the check details, upload text files to the system and print checks and reports.
Authorizer Person designated by the institutional client that has supervisory level access in the system, which includes check approval, data maintenance, import facility and other supervisory function.

ENROLLMENT

  1. The authorized signatories shall submit original signed copies of the Terms and Conditions of ECP to the servicing LANDBANK Branch.
  2. The system should have 3 authorized users: administrator, maker and authorizer, having their own 6-8 alphanumeric character ID and password.
  3. ECP preparation shall be performed by filling out the mandatory fields on the CCPS through manual data entry or field uploading.
  • Issue date (mm/dd/yy)
  • Account number
  • Payee name (max. 40 character)
  • Amount (in figures)
  • Voucher details (for check voucher)
  1. The ECP prepared by maker shall be displayed in the system for the authorizer to approve printing.
  2. The maker shall print the ECP based on the approved transactions of the authorizer.
  3. Printed ECP shall be routed to authorized signatories for signature.
  4. For customized checks, the clients should submit their official design to LandBank’s Central Clearing Department for clearance/approval.

SYSTEM

The client’s personal computer (PC) should have the minimum specifications:

Hardware

  • Pentium IV or higher processor
  • 128MB or higher RAM
  • 64 MB of video memory
  • 40GB of Hard Disk
  • CD/RW Rom Drive

Software

  • Windows XP with Service Pack 2, Windows 2000
  • Microsoft Dot Net Framework

Supplies

  • Pro-forma Checks

FUNCTIONALITIES

  1. Automated printing of checks
  2. File upload facility for Text and Excel files (check details)
  3. File import for negotiated checks and auto tagging of state and negotiated checks
  4. Managing of payees and checks master file
  5. 3-Level security access
SYSTEM FUNCTIONALITIES DESCRIPTION
System Parameter Maintenance Basis of the system in the printing of check details and will be applied to all accounts enrolled in the system
User Profile Maintenance Defines the user profile: administrator, maker and authorizer
Signatory Profile Maintenance Allows the administrator to add, modify or delete signatory profile
Company Profile Maintenance Used by Authorizer to enroll number in CCPS
Payee Profile Maintenance Payee database that maintains payee’s address and TIN. It gives the user the option to add payee.
Password Maintenance Option to change password
Check Preparation Used to prepare checks using manual data entry
• Data Entry Used to upload data from other system provided that the required file format and file name convention should be met
• File Upload CHKDTLMMDDYY.TXT for Text File and CHKDTLMMDDYY.XLS for Excel file MM = Month DD = Date YY = Year Note: The issue date of checks in the file should not be earlier than the Current system date otherwise it will be rejected
Approve Checks Allows user to approve checks and set signatories before actual printing of checks
Print Checks Print approved checks
Check Inquiry Used to view check’s record like account number, record status, payee name, check status, check number range and issue date range
Check Maintenance Used to edit and delete check records: for approval, approved or issued
Report Generation Used to generate check related reports and audit trail
Audit Trail Report Contains activities done by users of the CCPS
ECP Utilities Used to import text files downloaded from the weAccess system. The text file contains negotiated checks extracted from the deposit system
Back-up Used to create a copy of the CCPS database file to a specific directory in the hard drive
Restore Used to restore the CCPS back-up file selectively. This is useful during system breakdown.
Purge Used to delete one year old negotiated checks and audit trail records.
Deposits are insured by PDIC up to P500,000 per depositor
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